Litigation Secretary

Join Our Team

Overview:

Houston Harbaugh, P.C. is a law firm located in downtown Pittsburgh with 40+ lawyers and over 30 non-lawyer staff. The firm was founded in 1975 and has earned and enjoyed a great reputation as a law firm and as one of the best places to work in Pittsburgh. We invite you to learn more about the firm at our website, www.hh-law.com. There is an immediate opening for an executive assistant/ legal secretary for a management committee shareholder and two associates in Business and IP Litigation, Complex Tort and Insurance Litigation, Products Liability and Employment/ Trade Secrets.  Experience in at least one of these areas preferred.  Salary competitive and based on experience.

Primary Responsibilities:

  • Providing legal secretary and administrative support to shareholder and two associates
  • Drafting documents and correspondence, red-lining, etc.
  • Entering attorneys' time, on occasion
  • Tracking data in Excel spreadsheets
  • Transcribing dictation; Preparing trial notebooks
  • Provide coverage in the absence of other legal staff
  • Answering the phone and routing calls
  • Scheduling and calendaring (including entry of tasks in Outlook)
  • Making travel arrangements for attorneys
  • Opening, maintaining and closing files, as appropriate
  • Receiving and routing incoming mail and emails
  • Electronic filing
  • Assist with exhibit preparation
  • Routine filing
  • Client support

Qualifications:

  • Minimum five (5) years' litigation experience in a billable hour based law firm (federal and state court);
  • Experience supporting multiple attorneys in a professional environment;
  • Superior organizational and multi-tasking skills with the ability to think strategically;
  • Excellent verbal and written communication skills;
  • Ability to type 60+ WPM;
  • Highly proficient with Microsoft Word, Worldox, Outlook, Excel, PowerPoint, Deltaview (or other document management software) and Juris (or other time entry software;
  • Tech savvy and willing to learn new software;
  • Ability to work effectively with employees at all levels within a law firm.

Application Process:
Please e-mail resume to the below:

Corinne McCartney
Office Manager
Houston Harbaugh, P.C.
Three Gateway Center
401 Liberty Avenue, 22nd Floor
Pittsburgh, PA 15222-1005
412-288-2255 [email protected] with copy to [email protected]

Equal Opportunity Employer Minorities/ Women/ Veterans/ Disabled