Litigation Secretary

Join Our Team


Houston Harbaugh, P.C. is a law firm located in downtown Pittsburgh with 40+ lawyers and over 30 non-lawyer staff. The firm was founded in 1975 and has earned and enjoyed a great reputation as a law firm and as one of the best places to work in Pittsburgh. We invite you to learn more about the firm at our website, There is an immediate opening for an executive assistant/ legal secretary for a management committee shareholder and two associates in Business and IP Litigation, Complex Tort and Insurance Litigation, Products Liability and Employment/ Trade Secrets.  Experience in at least one of these areas preferred.  Salary competitive and based on experience.

Primary Responsibilities:

  • Providing legal secretary and administrative support to shareholder and two associates
  • Drafting documents and correspondence, red-lining, etc.
  • Entering attorneys' time, on occasion
  • Tracking data in Excel spreadsheets
  • Transcribing dictation; Preparing trial notebooks
  • Provide coverage in the absence of other legal staff
  • Answering the phone and routing calls
  • Scheduling and calendaring (including entry of tasks in Outlook)
  • Making travel arrangements for attorneys
  • Opening, maintaining and closing files, as appropriate
  • Receiving and routing incoming mail and emails
  • Electronic filing
  • Assist with exhibit preparation
  • Routine filing
  • Client support


  • Minimum five (5) years' litigation experience in a billable hour based law firm (federal and state court);
  • Experience supporting multiple attorneys in a professional environment;
  • Superior organizational and multi-tasking skills with the ability to think strategically;
  • Excellent verbal and written communication skills;
  • Ability to type 60+ WPM;
  • Highly proficient with Microsoft Word, Worldox, Outlook, Excel, PowerPoint, Deltaview (or other document management software) and Juris (or other time entry software;
  • Tech savvy and willing to learn new software;
  • Ability to work effectively with employees at all levels within a law firm.

Application Process:
Please e-mail resume to the below:

Corinne McCartney
Office Manager
Houston Harbaugh, P.C.
Three Gateway Center
401 Liberty Avenue, 22nd Floor
Pittsburgh, PA 15222-1005
412-288-2255 [email protected] with copy to [email protected]

Equal Opportunity Employer Minorities/ Women/ Veterans/ Disabled